Team

Juxtaposition Staff: Qualifications and Expectations

Editorial team

Co-Editors-in-Chief

Editors-in-Chief (2 positions): Two members will direct the daily activities of Juxtaposition Global Health Magazine throughout the course of the academic year. One co-Editor-In-Chief (EIC) will work on editorial and production, the other will work on sponsorship, publicity and event planning. However, both are responsible for the outcomes of the magazine and events. Therefore, most tasks are not exclusive to one EIC and they would be shared between the co-EICs. Depending on the skills of each individual the responsibilities can be shifted between the co-EICs.

Editor-in-Chief (Editorial and Production):

Responsibilities include:

  • Plan project outlines with co-Editor-in-Chief and oversee editorial and production schedule (in conjunction with Managing Editor, Staff Writers and Section Editors);
  • Provide leadership to the Managing Editors, Section Editors, Copy Editors and Staff Writers;
  • Update editorial schedule and work plan with editorial staff at the end of every week along with managing editor;
  • Ensure all components of the project work plan and strategy are being met within the specified timeframe;
  • Liaise with Production Team to supervise the development of the master template and the final product with special emphasis on editorial content organization;
  • Engage in on-going communication with co-Editor-in-Chief;
  • Organize all general meetings with co-Editor-in-Chief and all editorial meetings with Managing Editor;
  • Represent the organization at various community events, conferences, appointments with faculty or business meetings;
  • Ensure that all actions are in compliance with the University policies and regulations as stipulated by the Juxtaposition Constitution; and
  • Interview incoming interested members for various positions.

Skills preferred:

  • At least one year previous work on the Juxtaposition Executive team;
  • Experience with leadership, teamwork, project planning and networking, resource utilization and management;
  • Experience with project plan framework desired;
  • Familiarity with University of Policies;
  • Familiarity with the editorial review and production process;
  • Prior editing experience and excellent English-language writing skills;
  • Excellent communication skills to represent organization when meeting with potential sponsors, faculty and applicants;
  • Ability to interview incoming members for various positions;
  • Ability to meet with Faculty and Department heads when representing the magazine;
  • Detail-oriented with strong organizational skills;
  • Ability to work under deadlines;
  • Time Commitment: 10-15 hours/week (varies with editorial and production schedule)

Editor-in Chief (Event Planning, Sponsorship and Publicity):

Responsibilities include:

  • Provide leadership to the Production Editors, Publicity Committee, Sponsorship Committee, Treasurer, Event-Planning Directors and Administrative Director;
  • Organizing all general meetings with co-Editor-in-Chief and all sponsorship, publicity and production meetings with the respective committees;
  • Plan project outlines and work schedule with the Publicity committee and Sponsorship committee;
  • Plan production schedule coordinate print process with co-Editor-in-Chief and Production Editors;
  • Ensuring all components of the project strategy and timeline are established and are being met within the specified timeframe, based on regular meetings, updating of work plan, and the Performance Review Policy outlined below if needed;
  • Updates Work plan status at the end of every week;
  • Print publication according to the principles of minimizing cost, and maximizing publicity and sponsorship
  • Ensure that all actions are in compliance with the University policies and regulations as stipulated by the Juxtaposition Constitution.
  • Engage in on-going rapport and updating with Co-Editor-in-Chief.
  • Represents the organization at various community events, conferences, appointments with faculty and business meetings.
  • Interview incoming interested members for various positions using the outlined interview process and documents.
  • Complete ULead and UTSU annual renewal for club membership and revise constitution;
  • Sign all requests for rental of University space and equipment.

Skills preferred:

  • Experience with leadership, teamwork, project planning, networking, resource utilization and management
  • At least one year previous work on the Juxtaposition Executive team.
  • Familiarity with Adobe In-design and University of Toronto policies
  • Excellent communication skills (e.g., ability to meet with Faculty and Department heads when representing the magazine, and resolve conflicts with staff member)
  • Ability to interview incoming members for various positions
  • Time Commitment:  10-15 hours/week (varies with Production deadlines)

Managing Editor (1-2):

The Managing Editor will aid in the development of the magazine’s content and overall production. He/she will work closely with the Editors-in Chief (Editorial) and will be heavily involved in:

  • Project planning and scheduling of the issues alongside Editor-in-Chief (Editorial), and Associate Editors.
  • Provide leadership to Associate Editors, Copy Editor and in some cases, writers.
  • Organize editorial meetings with Editor-in-Chief (Editorial)
  • Arrange meetings with all Section Editors as needed.
  • Take a leadership role when establishing the call for writers.
  • Setting up and facilitating editorial team meetings along with Editor-in-Chief (Editorial)..
  • Initial screening submissions independently and along with Editor-in-Chief (Editorial).
  • Engage in weekly meeting with Editor-in-Chief (Editorial) to update on editorial and production progress.
  • Working alongside Editor-in-Chief (Editorial), to finalize article line-up for upcoming issue and coordinating the dissemination of articles to copy editors.
  • Editing of articles when necessary (i.e. Section Editor inability to complete tasks may require managing editor to step in and complete the work).

Skills preferred:

  • Experience with leadership, teamwork, project planning, networking, resource utilization and management;
  • At least one year previous work on the Juxtaposition Editorial team or within another publication
  • Prior experience with editorial review process
  • Ability to interview incoming members for various positions using the standardized interview procedure
  • Excellent English language writing skills
  • Detail-oriented with strong organizational skills;
  • Ability to work under deadlines; and
  • Must be a team player and communicate effectively with staff members.
  • Time Commitment:  4 hours/week; may increase prior to and during month of production; must attend all meetings. (More intensive during times of production).

Associate Editors (4-5):

The Associate Editors will be responsible for editing all submissions assigned to them by the managing editor.

In addition, the Associate Editors must be willing to:

  • Commission articles (max. of 5), IN ADDITION to proofreading, reviewing, fact checking and minor copy editing;
  • Ensure the manuscripts adhere to the magazine’s house style;
  • Maintain and safeguard the editorial quality and standard of the magazine;
  • Coordinate with other editorial staff members; and
  • Work closely with the authors, the Managing Editor and Writers-in-Residence;
  • Observe the editorial deadlines; and
  • Participate in the magazine’s general meetings as well as attending weekly meetings with the editorial team or the Editor‐in‐Chief when required.
  • Attend all Editorial related meetings organized by Managing Editor and Editor-in-Chief (Editorial).
  • Attend all appointments organized by Managing Editor and Editor-in-Chief.
  • Organize appointments with writers as needed throughout the Editorial process.
  • Comply with Editorial procedure, deadlines and editorial review process.
  • Receive Performance Review from Managing Editor

Skills preferred:

  • Strong knowledge of section area and ability to identify relevant, current and novel topics that fit within Juxtaposition’s mandate and objectives.
  • Experience with leadership, teamwork, and networking (resource utilization).
  • Previous editing experience recommended.
  • Prospective Section Editor must have expertise in the section for which s/he is interested in applying;
  • Copy editing and proofreading skills;
  • Excellent English‐language writing skills, including knowledge of the Chicago Manual of Style;
  • Detail‐oriented with strong organizational skills;
  • Ability to work under deadlines; and
  • Must be a team player and communicate effectively with staff members about copy.
  • Time Commitment:  3 hours/week; may increase prior to and during month of production; must attend all meetings. (More intensive during times of production).

 

Staff Writers (6):

The Staff Writers will be responsible for submitting engaging editorials to the magazine regularly, at least 2 pieces per semester per Staff Writer.

In addition the Staff Writers is responsible for

  • Soliciting authors during the production cycle
  • Ensure that the articles are high quality, unbiased, and of significant value.
  • Coordinate with editorial staff members
  • Work closely with the Managing Editor, the Reporters, and the co-EICs
  • Observe the editorial deadlines
  • Participate in the magazine’s general meetings as well as attending weekly meetings with the editorial team or the Editor‐in‐Chief when required
  • Attend all Editorial related meetings organized by Managing Editor and Editor-in-Chief
  • Attend all appointments organized by Managing Editor and Editor-in-Chief.
  • Comply with Editorial procedure, deadlines and editorial review process.

Skills preferred:

  • Strong knowledge global health and development
  • Experience with leadership, teamwork, and networking (resource utilization).
  • Previous writing experience is required.
  • Copy editing and proofreading skills
  • Excellent English‐language writing skills
  • Detail‐oriented with strong organizational skills
  • Ability to work under deadlines
  • Must be a team player and communicate effectively with staff members
  • Time Commitment:  2 hours/week; may increase prior to and during month of production; must attend all meetings. (More intensive during times of production).

 

Current Events Reporter (1):

The Reporters will be responsible for reporting on events and lectures related to global health throughout the city.

In addition the Reporters must be willing to

  • Contact organizations ahead of time to gain press privileges and request for interviews
  • Ensure that the reports are high quality and unbiased;
  • Coordinate with editorial staff members;
  • Work closely with the Managing Editor, and co-EICs, as well as the Juxtapod director
  • Observe the editorial deadlines; and
  • Participate in the magazine’s general meetings as well as attending weekly meetings with the editorial team or the Editor‐in‐Chief when required.
  • Attend all Editorial related meetings organized by Managing Editor and Editor-in-Chief.
  • Attend all appointments organized by Managing Editor and Editor-in-Chief (Editorial).
  • Comply with Editorial procedure, deadlines and editorial review process.
  • Receive Performance Review from Managing Editor
  • Contribute to podcast background research and content creation

Skills preferred:

  • Strong knowledge global health and development
  • Experience with leadership, teamwork, and networking (resource utilization).
  • Flexible schedule with interest in attending events throughout the campus.
  • Previous writing experience is required.
  • Copy editing and proofreading skills;
  • Excellent English‐language writing skills, including knowledge of the Chicago Manual of Style;
  • Detail‐oriented with strong organizational skills;
  • Ability to work under deadlines; and
  • Must be a team player and communicate effectively with staff members.
  • Time Commitment:  2 hours/week; may increase prior to and during month of production; must attend all meetings. (More intensive during times of production).

Events team

Event-Planning Director (1-2):

The Event-Planning Directors will:

  • Engage in on-going communication with Editors-in-Chief, Publicity Directors, Sponsorship Directors, and Administrative Director;
  • Work with the Publicity Directors to raise awareness of Juxtaposition Global Health Magazine;
  • Work with Publicity Directors to plan campus-based events to promote the magazine.
  • Monitoring all finances of the Juxtaposition chapter and keeping the budget updated on the Excel spreadsheet along with the Sponsorship Director(s).
  • Presenting bi-annual financial reports with a breakdown of all monies spent to the Editors-in-Chief.

Skills preferred:

  • Highly motivated, networking, communication and strong follow through strongly required.
  • Time management, organizational experience and teamwork.
  • Time Commitment:  4 hours/week (will increase close to event dates); attendance to all executive meetings

 

Event-Planning Associates (2):

The Event-Planning Associates will:

  • Contribute with ideas for new events;
  • Work with the Event-Planning Director to plan Juxtaposition events;
  • Help the Event-Planning Director to research and estimate event costs;
  • Help coordinate logistics for events

Skills preferred:

  • Time management, organizational experience and teamwork.
  • Time Commitment:  2 hours/week (will increase close to event dates); attendance to all executive meetings

 

Communications team

Publicity and Communications Director (1):

The Publicity Director will be responsible for:

  • Leading the publicity team including associates and the social networker
  • Promoting awareness of Juxtaposition at the University of Toronto throughout the campus
  • Developing a PR plan along with the Editor-in-Chief (Publicity) -including press releases to University of Toronto publications and websites;
  • Networking initiatives throughout campus (including classroom presentations, to department heads and faculty members, and at relevant campus events)
  • Devise a structures work plan along with the Editor-in-Chief and ensure all objectives are being met in a timely fashion.
  • All activities undertaken and planned should be documented and updated.

Skills preferred:

  • Highly motivated, efficient in networking and communication, and dependable follow-through on tasks taken up
  • Time management, organizational and teamwork.
  • Time Commitment:  5 hours/week; attendance to all general meetings recommended.

Publicity and Communications Associates (2):

The Publicity Associate will be responsible for:

  • Working with the publicity team, including other associates, the Publicity director and the social networker
  • Helping the Publicity Director to develop a PR plan along with the Editors-in-Chief
  • Helping the Publicity Director in executing Juxtaposition’s PR plan
  • Promoting awareness of Juxtaposition at the University of Toronto throughout the campus
  • Coordinating with the Social Director to ensure all events are effectively publicized

Skills preferred:

  • Time management, organizational and teamwork.
  • Previous publicity experience
  • Time Commitment:  3 hours/week; attendance at all general meetings recommended.

 

Social Networker (1):

The Social networker is responsible for:

  • Overseeing all social networks of Juxtaposition
  • Updating Facebook and Twitter account with global health news
  • Updating the accounts with developments in Juxtaposition, Toronto Thinks, and Juxtapod
  • Informing the Juxtaposition audience about global health events in Toronto
  • Updating the accounts regularly. i.e Facebook once every business day; Twitter several times a day

Skills preferred:

  • Teamwork, communication, and strong follow through are required.
  • Experience with social networks platforms is required
  • Time Commitment:  3 hours/week (will increase during month of production); attendance to all meetings recommended.

“Juxtapod” team (Juxtaposition’s podcast)

Director/host (1):

The Juxtapod director is responsible for:

  • Plans the topic(s) and researching content for each episode
  • Writes script/outline for each episode
  • Contacts and arranges interviews for the podcast
  • Delegates responsibilities to reporter, producer, and communications

Assistant Director (1):

The Juxtapod assistant director is responsible for:

  • Assists director in researching, writing, and recording each episode
  • E.g. director selects a general topic for an episode, and both reporter and director conduct in-depth research to identify topics of conversation and potential interview candidates
  • Participates in the recording of episodes

 

Producer (1):

The Juxtapod producer is responsible for:

  • Edits and masters the audio recordings made by the director for each episode
  • Ensures that sound quality is publication-ready, balances audio levels for each individual

 

Toronto Thinks team

Toronto Thinks Director (1):

The Toronto Thinks Director will direct the Toronto Thinks executive team throughout the preparation process for the case competition. This role will mainly be active starting in September 2018 – January 2019.

They will work closely with Juxtaposition’s partner, the Office of Global Public Health, Education, and Training (OGPHET) at the Dalla Lana School of Public Health, and with the case competition’s surprise partner institution, and oversee the conference planning process to completion.

The Toronto Thinks director can, should they choose, hire a small team of executives to assist them with various aspects of the planning process (i.e. sponsorship, volunteer coordinator) – the OGPHET will provide the Director with potential qualified applicants for this team.

The director of Toronto Thinks will be responsible for:

  • Leading Toronto Thinks executive team
  • Working with the OGPHET to set a timeline for the different aspects of the conference planning process
  • Apply for sponsorship grants and other funding opportunities
  • Liasing with the surprise partner institution and the Case Writers
  • Working with the Communications team to attract potential student competitors, and to generate publicity leading up to and during the event
  • Working with the Editorial team (especially the Staff Writers or Reporter) to cover the event
  • Managing the team and ensuring all deadlines are met
  • Assisting with the creation of a final report of the competition and a transition document for future Toronto Thinks Directors
  • Interview next year’s co-Chairs candidates along with the Editors-in-Chief and create a shortlist of eligible candidates

Skills preferred:

  • Experience with leadership, teamwork, project planning, networking, resource utilization and management;
  • At least one year previous work on the Toronto Thinks team or any conference planning executive team.
  • Familiarity with University of Toronto policies
  • Excellent communication skills (e.g., ability to meet with Faculty and Department heads when representing the competition, and resolve conflicts with staff member)
  • Ability to interview incoming members for various positions
  • Time Commitment: 10-20 hours/week (varies with deadlines)
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